Mandatory Documents Required for Registration
NGOs must prepare scanned PDF copies of several official documents before starting the registration. All uploaded files should be properly signed and stamped by the authorized person in the NGO.
- Registration Certificate: This is the official document for your Trust, Society, or Section 8 Company.
- PAN Card: A copy of the organization’s Permanent Account Number card is mandatory.
- Trust Deed or Memorandum of Association: These documents outline the mission and rules of the organization.
- Governing Body List: A current list of all board members and key personnel is required.
- Audit Reports: Submit audit reports from previous years to prove financial transparency and stability.
- Annual Reports: Provide reports for the last one or two years detailing your organization’s activities.
- Address Proof: Official proof of the office address must be submitted during the application.
- Bank Details: Provide bank account information, ensuring it is compliant with PFMS standards.
Grant-in-Aid Approval Flow and Timelines
The e-Anudaan portal follows a role-based workflow involving multiple levels of government authority. This automated process ensures that every stage of the application is handled with total transparency.
The workflow begins at the District level and moves to the State Directorate for review. Next, the State Secretariat scrutinizes the application before it reaches the Central Ministry for final approval. Each stage has specific privileges to verify documents and inspect the organization’s work.
Key stages of the process include Application Verification to ensure all documents are correct. This is followed by Checklist Completion and Inspection & Scrutiny of the NGO’s field activities. The final stages are Financial Approval and the official Grant-in-Aid (GIA) sanction.
The approval process typically takes between 7 to 30 days for complete verification. This timeline depends on the accuracy of the documents and the completeness of the application. NGOs can log in to the portal anytime to track their real-time application status
Frequently Asked Questions (FAQs) – E-Anudaan Registration
Q1. Is NGO Darpan registration mandatory for e-Anudaan?
Yes. Without a valid NITI Aayog Unique ID from NGO Darpan, you cannot proceed with the e-Anudaan registration process.
Q2. How long does it take to get approval?
The approval process usually takes 7 to 30 days, depending on the accuracy of documents and completeness of the application.
Q3. Can NGOs apply for more than one scheme?
Yes. Once registered, NGOs can apply for multiple schemes across ministries, provided they meet the eligibility criteria for each.
Q4. Can new NGOs apply for grants?
Generally, NGOs must be active for at least three years. However, some schemes allow new NGOs to apply if the founder or sponsor organization has relevant prior experience.
Q5. What documents are required for registration?
Mandatory documents include:
Registration Certificate (Trust/Society/Section 8 Company)
PAN Card
Trust Deed/Memorandum of Association
Governing Body List
Audit & Annual Reports
Address Proof
Bank Details (preferably PFMS integrated)
Q6. What are common mistakes that lead to rejection?
Name mismatch between Trust Deed and NGO Darpan
Incomplete or unsigned documents
Wrong/non-PFMS compliant bank details
Applying under the wrong scheme or state
